Occupational Health and Safety (OHS) Software That Protects Your People

Occupational health and safety (OHS) software is a platform that helps organizations protect worker health and prevent injuries. It brings medical surveillance, exposure monitoring, industrial hygiene, PPE and fit testing, training, and injury and illness records into one system, so teams can schedule required activities, spot risks earlier and keep records ready for audits.

An occupational health and safety management system (OHSMS) is the set of policies, processes and records an organization uses to identify hazards, control risks and improve health and safety performance over time. ISO 45001 is the international standard for these systems. OHS software supports an OHSMS by keeping hazards, risk assessments, training, incidents, corrective actions and audits in one place. Read more in our guide to ISO 45001.

Occupational safety focuses on preventing injuries from immediate hazards, such as falls, machinery and vehicles. Occupational health focuses on illnesses and conditions that develop over time from exposures to noise, chemicals, dust, biological agents or ergonomic strain. A complete OHS program manages both, which is why OHS software combines injury tracking with medical surveillance and exposure monitoring.

Look for medical surveillance scheduling, exposure monitoring, industrial hygiene sampling records, PPE and respirator fit testing, training and certification tracking, injury and illness reporting with OSHA recordkeeping support, corrective action tracking, dashboards, role-based permissions for sensitive records, and mobile access that works offline.

OSHA requires many employers to record work-related injuries and illnesses on Form 300 (the log), Form 301 (the incident report) and Form 300A (the annual summary), and to post the 300A summary from February 1 to April 30 each year. OHS software captures incident details once and uses that data to build these records, which reduces retyping and helps keep logs consistent.

Under OSHA's access to employee exposure and medical records standard (29 CFR 1910.1020), employers generally must keep employee medical records for the length of employment plus 30 years, and exposure records for at least 30 years. OHS software should store these records securely, limit who can view them with permissions, and make them easy to retrieve when an employee or authorized representative requests access.

Yes. With the EHS Insight mobile app for iOS and Android, workers and supervisors can report incidents, complete inspections, review training and capture data in the field, even without an internet connection. Records sync when the device reconnects.

Any organization with workers exposed to physical, chemical, biological or ergonomic hazards can use OHS software. Common users include manufacturing, construction, oil and energy, chemical, mining, utilities, healthcare, transportation and logistics. See how EHS Insight supports specific industries.

Yes. Small and mid-sized organizations often manage health and safety with spreadsheets and paper, which makes due dates easy to miss. EHS Insight's modular platform lets you start with the capabilities you need now, such as training, incidents and medical surveillance, and add more as your program grows.

Cost depends on the modules you need, the number of sites and users, and the level of implementation support. EHS Insight provides custom pricing based on your requirements. Visit the pricing page or request a custom quote to get numbers for your organization.

Timelines depend on the modules you deploy, how much historical data you migrate and how many sites you roll out to. EHS Insight provides a guided implementation process that configures the platform to your workflows and trains your administrators and users.