01
Injury and Illness
Follow every case from first report to close. Track OSHA, WCB, RIDDOR and MSHA requirements, lost and restricted days, and return-to-work status on one record.
Incident Management Module
Incident Management Software That Turns Every Report Into Prevention
Report incidents from the field in minutes, find the root cause and close corrective actions before the same hazard hurts someone else. EHS Insight keeps injuries, near misses, vehicle incidents, spills and property damage in one record, with OSHA 300, 300A and 301 forms that update on their own.
Workers report from any device, even offline. Your safety team sees what happened, why it happened and what is being done about it, across every site.
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1M+
Users trust EHS Insight for collaboration, accountability and safety visibility
Minutes
From the scene to a complete incident record, on any device
Offline
Report on iOS and Android with no signal, synced when crews reconnect
OSHA 300
Logs, 300A summaries and 301 reports built from the incident record
Trusted by Safety Teams in High-Hazard Industries
The Problem
Stop Losing Lessons Between the Incident and the Fix
Every incident is a chance to learn. Most safety teams have plenty of incident data. What they lack is a way to capture it fast, investigate it the same way every time and prove the follow-up happened.
When reporting lives in paper forms, email threads and spreadsheets:
- Workers skip near miss reports because the form takes too long
- Investigations stall because photos, statements and notes live in different places
- Corrective actions slip because no one owns the due date
- OSHA logs drift away from the incident records they are built on
What Disconnected Incident Reporting Costs You
Unreported Near Misses
The early warnings that predict serious injuries never reach your safety team.
Repeat Incidents
Root causes go unaddressed, so the same hazard injures someone else.
Mismatched OSHA Logs
Recordable cases get missed, and 300 logs don't match incident records once an inspection starts.
Aging Corrective Actions
CAPAs sit open without owners, deadlines or proof of close-out.
Rising Claims Costs
More injuries mean higher workers' comp premiums and an EMR that can block bids.
Lost Safety Team Hours
Time spent chasing forms instead of preventing the next incident.
EHS Insight closes that gap with one incident management system, from the first report in the field to the trend report your leadership team reviews.
Every Incident Type
Capture Every Incident Type in One System
Each incident type gets its own form, workflow and regulatory fields. The right details are collected the first time, and every record feeds the same dashboards.
02
Near Misses and Hazards
Make near miss reporting a quick submission from any phone. Each report becomes a leading indicator and, when needed, a corrective action with an owner.
03
Motor Vehicle Incidents
Collect vehicle details, photos, location and the people involved, so your investigation starts with a complete record of what happened.
04
Spills and Releases
Record spills, discharges, releases and other environmental impacts. Track reporting obligations and corrective actions so you can show your work to regulators.
05
Asset and Property Damage
Start collecting the details you will need the moment damage occurs. Evaluate causes and outcomes, track corrective actions and keep every record tied to the asset.
06
Process Safety Events
Classify Tier 1 and Tier 2 process safety events per API RP 754 at the point of entry, with near misses and unsafe conditions tracked as Tier 3 and 4 indicators.
OSHA Log Tracking and Compliance
OSHA Recordkeeping and Regulatory Reporting Without the Paperwork
Classify an incident once. EHS Insight carries that classification into the logs, forms and reports your regulators expect.
OSHA 29 CFR 1904
Injury and Illness Recordkeeping
OSHA 300 logs, 300A annual summaries and 301 incident reports generated from the incident record, ready to print or submit electronically.
OSHA ITA
Electronic Submission
ITA-ready exports, so your annual electronic submission matches the logs your sites keep.
MSHA
Mine Safety Reporting
Accident, injury and illness details tracked for mining operations alongside the rest of your incident program.
RIDDOR
UK Reportable Incidents
Reportable injuries, diseases and dangerous occurrences captured for UK operations in the same system.
WCB
Canadian Workers' Compensation
Injury and claim details tracked for provincial workers' compensation board requirements.
API RP 754
Process Safety Performance Indicators
Tier 1 to 4 classification, near miss tracking and leading indicator reports.
Automated form creation saves hours every reporting cycle. Classify a case as recordable once and the 300 log, 300A summary and 301 report all update from that single record.
How It Works
From First Report to Closed Corrective Action
Every incident follows the same four steps. Your team runs a consistent process at every site, and your records hold up when anyone asks for them.
Report in Minutes From the Field
- Mobile forms on iOS and Android that work offline and sync when the device reconnects
- The who, what, when, where and why captured at the scene, with photos, GPS location and witnesses
- Customizable workflows that route each report to the right reviewer in real time
Find the Root Cause, Not Just the Symptom
- 5 Why analysis built in and ready on day one
- A configurable causal analysis mechanism for TapRoot®, TopSet, Scat, ICAM, BCCA, CFA and RCA
- Evidence, statements and investigation notes attached to one record
Close Corrective Actions With Proof
- Corrective and preventive actions assigned with owners, due dates and escalation paths
- Overdue actions surface on dashboards before they turn into audit findings
- Photo evidence and sign-off confirm each action is closed out
Spot Trends Before They Become Injuries
- TRIR, DART and LTIR calculated from your incident records
- Trends by site, department, incident type and root cause
- AI tools that improve report quality, surface patterns in your data and flag risks early
Key Features
Key Features That Put Safety First
Keep OSHA Records Accurate Without Extra Work
Record and manage OSHA-reportable incidents with built-in support for 300, 300A and 301 forms. Recordable classification happens on the incident record, so your logs stay organized, accessible and consistent with what happened.
Print reports or submit them electronically, and stop rebuilding logs by hand at the end of the year.
See It in the Instant Demo
Move Every Report to the Right Person, Fast
Submit, review and escalate incidents in real time using customizable workflows that fit your process. Each report lands with the right reviewer, and nothing waits in an inbox.
Keep all incident details in one secure place, so your team can review the who, what, when, where and why without hunting for files.
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Close Every Incident With Confidence
Assign tasks, set deadlines and track follow-up actions until each incident is fully addressed. Owners get reminders, overdue items escalate and every close-out carries documented proof.
Your team stays proactive, not reactive, because open actions are visible long before an auditor asks about them.
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Report From Anywhere, Even Without a Signal
Workers report incidents from the field with mobile-friendly forms, even without an internet connection. Saved forms sync when the device reconnects.
Faster reporting means fresher details, better photos and more near misses on record, which gives your team more chances to act early.
Explore the Mobile App
Prevent Repeat Incidents
Built-in investigation tools help your team identify underlying causes, not just the immediate trigger. Out of the box, the module supports several root cause analysis methods, including 5 Why.
A configurable causal analysis mechanism also accommodates rapid cause analysis, TapRoot®, TopSet, Scat, ICAM, BCCA, CFA and RCA, so you can keep the method your team already trusts.
Take the Instant DemoConnected Modules
Connect Incidents to the Rest of Your Safety Program
Claims Management
Turn injury records into workers' comp claims without re-keying, and track costs and status from first report to close.
Explore Claims ManagementTraining Management
Assign retraining when an investigation finds a skills gap, and track completion and expiring credentials by worker.
Explore Training ManagementAudit Management
Run mobile inspections that catch hazards before they cause incidents, with deficiencies routed to corrective actions.
Explore Audit ManagementWork Observations
Log safe and unsafe acts and conditions in seconds, so leading indicators show up before lagging ones.
Explore Work ObservationsCompliance Management
Keep recurring obligations, such as annual OSHA postings and submissions, in one tracked register with owners and due dates.
Explore Compliance ManagementSafety Meetings
Share lessons learned in toolbox talks and prove attendance with digital sign-off from any phone.
Explore Safety MeetingsMobile and Offline
Report Incidents From the Field, Even When the Signal Drops
Native iOS and Android apps run the full incident reporting workflow offline. Records sync when the device reconnects, so there is no gap in your record when a worker is out of range.
- Frontline WorkerReport an injury, near miss or hazard in minutes
- SupervisorReview new reports and assign corrective actions
- Safety ManagerInvestigations, OSHA logs and trends across every site
Safety Metrics
Track the Incident Metrics That Matter and Move Them
Lagging indicators measure what already happened. Leading indicators show what is building. EHS Insight tracks both, so your team can act before a near miss becomes an injury.
Lagging Indicators
Built-in reporting
- TRIR, Total Recordable Incident Rate
- DART, Days Away, Restricted or Transferred
- LTIR, Lost Time Incident Rate
- Recordable and first aid case counts
- Severity rate and lost workdays
- Incident costs and claims by site
Leading Indicators
Where the platform pays for itself
- Near miss reporting rate per worker
- Time from incident to first report
- Investigation completion time
- CAPA time to close and overdue rate
- Repeat incidents by root cause
- Observation to incident ratio by site
FAQ
Incident Management Software Questions
Want to see it on your own workflows? Take the Instant Demo or request a custom quote.
What is incident management software?
Incident management software helps you capture, track, investigate and report workplace incidents in one system. Incident types typically include injuries, illnesses, near misses, property damage, vehicle incidents and spills. Moving off paper forms and spreadsheets gives your team faster reporting, closer collaboration and corrective actions that actually get closed.
What tools are used for incident management?
No single tool fits every company. A modern incident reporting system should support your compliance program and the way your sites work. Look for mobile reporting, configurable workflows, root cause analysis, corrective action tracking, OSHA recordkeeping and dashboards. The goal is to move from reactive logging to proactive prevention.
What are the benefits of incident management software?
Any workplace incident can disrupt operations, take workers off the job and expose your company to penalties, legal action and reputational damage. Incident management software helps you:
- Identify and reduce risk using past and present incident data
- Connect patterns across sites that leadership would otherwise miss
- Automate common tasks, such as OSHA form creation and follow-up reminders
- Stay compliant while building a safer, more productive workplace
Which industries use incident reporting software?
Every industry with a workforce benefits from incident reporting software, and companies of any size use it. It is especially common in high-hazard industries, including construction, manufacturing, oil, gas and energy, mining and metals, utilities and healthcare.
What are the critical elements of incident tracking?
Incident tracking works when three pillars are in place:
- Centralized tracking. One platform where the right people create, access and review incident reports, with consistent data across the company.
- Trained staff. Everyone knows how to recognize and report incidents. Power users in each team or department reinforce the process.
- Periodic review. Regular reviews show where problems occur, who owns them and how much impact they have, so you can prioritize action.
Together, these pillars turn incident data into meaningful action that improves compliance and safety.
Does EHS Insight generate OSHA 300, 300A and 301 forms?
Yes. Built-in support for OSHA 300, 300A and 301 forms lets you record and manage OSHA-reportable incidents from the incident record. You can print reports or submit them electronically, and the forms update automatically as cases change.
Can workers report incidents without an internet connection?
Yes. The EHS Insight mobile app for iOS and Android lets employees complete incident forms offline. Saved forms sync when the device reconnects, so remote sites keep a complete record.
Which root cause analysis methods does EHS Insight support?
Out of the box, the module supports several root cause analysis methods, including 5 Why. A configurable causal analysis mechanism also accommodates rapid cause analysis, TapRoot®, TopSet, Scat, ICAM, BCCA, CFA and RCA.
How does EHS Insight use AI in incident management?
EHS Insight's AI tools improve the quality and accuracy of incident reports, uncover trends and insights in your data, and help your team identify and address potential risks early.
How do we get started with EHS Insight?
Getting started follows five steps:
- Start a free trial and explore the platform
- Work with our experts to assess your incident reporting maturity and build an action plan for your goals
- Follow a fully supported onboarding process designed to minimize disruption to daily operations
- Review results together and adjust the configuration for impact
- Train your power users to drive change and get more value from the software
What does incident management software cost?
Pricing is scoped to your headcount, modules and sites. Request a custom quote and our team will build it for you.
Manage Every Incident From One Platform
See how workers, supervisors and safety leaders work from the same record, from the first report to the closed corrective action.
