You’ve identified the need for EHS software, performed your research, and decided on a solution. Now you need to show your stakeholders that your software selection warrants the monetary investment. And for many EHS departments, convincing your superiors to sign the check isn’t always simple.
If you’re ready to procure the funds and approval for your EHS software purchase, you’ll have better luck if you approach your request as a business case. That is, instead of focusing on software features, emphasize what the software will do for the company.
Here’s how you can create a business case for EHS software your superiors will care about:
First, demonstrate an understanding of your current technology situation.
The biggest need for change in technology stems from recognizing your current technology no longer meets your needs. Introducing new software to a department is not a decision to take lightly, as it often requires a large time and money investment. The first question your superiors may ask is what’s wrong with what you’re already using, and you should be prepared to show them any insufficiencies.
Establish your ideal situation.
After you identify problems with how your current operation functions, follow up with what the ideal situation looks like. Talk about what it would be like for the company if you could solve each issue you discussed. For example, if you mentioned how a specific area isn’t getting enough attention due to time constraints, you could present your ideal balance of time for each piece of your department.
Present your solution, along with data to justify your selection.
Stakeholders are much more likely to respond to a well-researched suggestion rather than one made on a surface-level Google search. Talk about what triggered your suggestion and back up your choice with data, such as the number of man hours a mobile app will save on safety audits and inspections or incident reporting.
You should also be prepared to talk about the implementation process, learning curves, cost, potential savings, and other requirements.
Presenting a business case still might earn a no, but you’ll never get a yes without focusing on what’s in it for the company.
For additional advice, read How to Get C-Suite Approval for Your Safety Software Investment.