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EHS Transformation: Moving from Spreadsheets to Automation

Posted by EHS Insight Resources on December 15, 2016 at 11:02 AM

Here’s a good look of what’s in store for companies who make the switch from spreadsheets to automation. 

Your EHS department may be undergoing a massive IT overhaul or it may be limping along with a legacy spreadsheet system. Either way, it’s safe to say it’s essential to be aware of the possibilities that exist today for automation of your EHS processes.

From incident management to audits, every aspect of EHS software is moving forward with improvements at a tremendous pace. Namely, the benefits of automation are far-reaching, affecting every employee in every region, no matter whether they’re on an offshore oil rig, in an office at headquarters, on the assembly line or in the warehouse.

The Benefits of Ditching Spreadsheets

The move from spreadsheets to automation represents a quantum leap forward, but what exactly are the benefits?

Rapid Retrieval of Data

One obvious advantage of automation is the rapid retrieval of information that’s housed in a central, company-wide location.

Without the ability to rapidly retrieve large amounts of data from multiple sources across your organization, trend analysis becomes difficult, if not impossible.

Improved Tracking and Deeper Insight

Embracing technology allows EHS professionals to more easily track incident data for better insight on where and when the problems are occurring. That in turn can lead to deeper insight about why incidents occur. And once you know that, you can constructively deploy prevention measures. Before you know it, your incident rates are falling.

Improved Efficiency

When data is readily available to everyone who needs it—and at the same time—productivity goes up. When your team members have the data they need, and it’s presented in clear, manageable formats that allow for easy reporting, decision-making gets easier as well.

The use of industry-specific and company-tailored templates increases efficiency, since employees aren’t inventing the wheel every time they access and use data.

Communication is also facilitated when data collection, storage, and retrieval is automated. Data is more easily shared than with spreadsheets, and having a centralized area for company documents means everyone is on the same page (the right page!).

Better Integration of Data

With a centralized, automated system, data is no longer siloed. Rather, it’s integrated across departments, functions, and divisions in the company. Cross-referencing is a valuable tool for EHS pros, and it simply can’t be done effectively with spreadsheets.


Automation is transforming EHS departments worldwide. If you’re still stuck using spreadsheets, it’s time to find out what EHS software can do for you. Get a free trial today.

Topics: EHS Software, Workplace Health and Safety, EHS Management

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